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Clinic Management System – PRO CMS PRO CMS consists of a full set of integrated modules, like Out Patient, Emergency, Pharmacy, Logistic, Diagnostic Support & Ancillaries, Laboratory, Accounting, etc. Beside its vertical comprehensive main functionality, each module provides the needed horizontal functions, covering Patient Registration, Electronic Medical Record, Sales & Purchase, Cash Receipts & Disbursement etc. which enables users just to run a single module or several modules instead of the full set of PRO CMS modules. A patient can directly register to the clinic or make an appointment for a doctor consultation. After a patient once registered at the Clinic, patient’s personal and medical data will be stored in PRO CMS’s Electronic Medical Record. For every new patient the system generates a unique Medical Record Number. A Patient Identification card (PID) can be issued, containing the patient’s medical record number. The PID can be issued as a smart card, a magnetic stripe card or simply as a plastic card with barcode. When the patient visits the clinic again, the PID can be read by a reader / scanner and the patient’s personal data together with his visit history can be shown up at user’s workstation at the Registration. Other forms of patient’s identification / re-identification can be done via finger scan etc. All printed documents, produced during registration, treatment, billing etc, are accomplished with barcode for fast data retrieval at the next stage of workflow inside the clinic. Transactions with reference to neighbor modules will automatically generate an empty transaction with patient’s data, for to be completed by the users of those modules. By that way nothing can just go forgotten at Central Billing Department. All patient transactions are stored in a transaction table, which is the basis for patients billing and payment. Patients data from current / earlier visits to the clinic like Diagnosis & Treatment, Prescribed Medicines, Referrals or results from Laboratory, Diagnostic Support & Ancillaries, etc., as part of the Electronic Medical Record can be displayed in the treatment / examination room at the Doctor’s or Nurse’s workstation. Transactions concerning medicine and logistic items used during treatment keyed in into the Out Patient module will automatically cut stock at the local stock room in the examination room belonging to the Pharmacy / Logistic module. When stock of a pharmacy or logistic item in local stock room runs below a user predefined minimum level, the pharmacy / logistic module automatically generates a Distribution Order from Central Warehouse to local stock room. Distribution of course will cut item’s stock at Central Warehouse while adding item’s stock at local stock room. When stock of a pharmacy or logistic item in Central Warehouse runs below a user predefined or system calculated minimum level, the pharmacy / logistic module automatically generates a Purchase Order for the central Warehouse to the default supplier, so that stock will be filled up to a maximum user predefined level for that item. Both, distribution order as well as purchase order still has to be confirmed by the Pharmacist / Warehouse Manager. The Reporting System allows a comprehensive overview concerning the clinic’s financial and / or medical activities. Where it is suitable statistical reports can be displayed in columns or in graphical form. The results of the reports of course can be exported into other programs like Microsoft’s Excel and others. All reports and statistics on Diagnosis are based on the International Code of Disease (ICD-10 and ICPM). Clinics using their own Code of Disease (CCD) for patient’s diagnosis will be able to map their Code of Disease to the International Code of Disease. By that means they can achieve full advantage of the ICD-10 based reports and statistics. The Automatic Journal Feature of the Accounting Module periodically, initiated by the user, transforms the transaction data keyed in by users of the other modules like Out Patient or Pharmacy, into accounting entries having equal debits and credits. Based on a user predefined matrix, transactions for example for Treatment / Medicines from the Out Patient Module will become credit accounting entries in a journal, already complete with ledger, account number, description and amount. After journal verification the user can conduct posting into the General Ledger. Now financial reports like Trial Balances, Income Statements or Balance Sheet can be produced. Out Patient (selected functions)
Pharmacy (selected functions) Basic system module:
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